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Crews and access

Manage crews

Create and maintain crews so workforce planning can use the right group for scheduled work.

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Last updated 21 Oct 2026

Crews group employees for operational planning and booking assignments.

Steps

  1. Open Crews.
  2. Select the available create action and enter the crew information required by the form.
  3. Add or update the crew members through the available crew controls.
  4. Save, then review the crew before assigning it to work.

Important

A crew does not replace reviewing each booking's timing, required skills or current availability. Update the crew when its membership changes.

Use crews for planning

Go to Time & Teams > Crews when that menu item is available to your role. Review the crew members and their current availability before using the crew on a booking.

Changing membership

Changing a crew does not automatically solve a booking that is already allocated or scheduled. Open affected bookings to confirm their workforce still matches the required work and timing.

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Manage roles and employee access

Use roles to manage which ScapeOne areas and actions are available to a group of employees.

Use employee onboarding

Track the onboarding items, invitations and work-ready decision available for an employee.

Add an employee

Create an employee profile and then manage access, crew membership and workforce details.