Create Workspace Sign In
Calendar and assignments

Check availability before scheduling

Use the available availability and smart scheduling tools as planning input before confirming a booking time.

Search Help Centre

Find another guide without leaving this article.

Last updated 21 Oct 2026

Availability helps identify people or crews that may be considered for a booking at a particular time.

Steps

  1. Open the booking and review its property, duration, date and required workforce.
  2. Use the available availability search or crew recommendation action when it is enabled for the workspace.
  3. Review the result with the booking requirements and current assignments.
  4. Save the schedule and assignments only after confirming they suit the work.

Important

Availability, recommendations and automatic assignment do not replace human review of the job requirements, customer commitments or operational constraints.

What availability checks use

ScapeOne considers the booking interval together with employee availability, leave and relevant assignment rules. A warning should prompt a review; it does not prove that the job can safely be scheduled without checking the booking.

Resolve the cause

Change the booking time, choose another eligible employee or crew, or correct the availability record where it is wrong. Do not bypass a conflict simply because an assignment was previously saved.

Was this guide helpful?

Your response is used to improve this documentation.

Use the Jobs calendar

Use the calendar to review scheduled bookings and keep the underlying booking details accurate.

Assign a crew or employee to a booking

Add the workforce responsible for a booking and review availability before relying on the assignment.

Reschedule or reorder bookings

Update a booking time or calendar order through the available scheduling controls, then confirm the saved job context.